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Collaboration

Glowtify is built for teams. This article covers how to invite collaborators, what each role can do, and the approval / commenting workflow inside epics.

Inviting collaborators​

From Workspace manager → Team → Invite:

  1. Enter the person's email
  2. Pick their role
  3. Glowtify sends an invitation link

If the person already has a Glowtify account, they join immediately on accepting. If not, they create an account first.

Roles​

Roles are store-scoped — someone can be admin on one store and viewer on another.

Admin​

  • Full access to everything in the store
  • Can invite, remove, and change roles of other members
  • Can delete the store
  • Can manage billing

Editor​

  • Create, edit, publish epics
  • Manage connectors
  • Access analytics
  • Cannot manage team or billing

Viewer​

  • Read-only access to everything
  • Can comment on epics but not edit
  • Useful for stakeholders (managers, clients) who need visibility without write access

Depending on your plan, custom roles may be available with fine-grained permissions.

Comments​

Every epic has a comment thread. Comments can be:

  • General — on the whole epic
  • Anchored to a specific section — brief, a task, the preview
  • Threaded — replies under a parent comment

Mentions​

Type @ + a teammate's name to mention them. They get a notification (in-app + email + Slack if connected).

Resolving comments​

Comments can be marked as resolved once addressed. Resolved comments are collapsed but remain in history.

Approvals​

For teams that need sign-off before publishing, enable approvals on an epic:

  • Single approver — one named teammate must approve before the epic can be scheduled
  • Multiple approvers — all named teammates must approve (unanimous)
  • Any of several — any one of N can approve

Approvals apply at the full-epic review step — not at the individual task level. (Individual tasks have their own light-weight "approve" action to move between tasks; it's separate from the collaboration-level approval.)

Requesting approval​

From inside an epic in Review state, click Request approval. Pick the approver(s). They get a notification with a direct link.

Approving or requesting changes​

An approver sees the full epic, including comments. Two actions:

  • Approve — epic moves to Scheduled
  • Request changes — epic stays in Review; the author sees the change request as a comment

Activity log​

Every store has an activity log showing:

  • Epics created, edited, approved, published
  • Team changes (invites, role changes, removals)
  • Connector changes (added, reconnected, removed)
  • Billing changes

Admins have full access to the log. Editors see actions they were involved in.